3327 W. 137th Street Robbins, IL 60472



POSITION:                        Accounts Payable Clerk

OPEN UNTIL:                    June 10, 2020 

DEPARTMENT:                  Administration 

REPORTS TO:                    Mayor Tyrone Ward and Village Administrator

FLSA STATUS:                    Non-Exempt

STARTING SALARY:           $40,000 DOE


Position Purpose

The Accounts Payable Manager will be responsible for managing daily processing and customer service duties as they relate to payables, returns, merchant support, supplier relations, vendor invoice reviews, account settlements, vendor maintenance, GL account reconciliations, and cash management. You will coordinate the use of technology to enhance processing efficiencies and play a key role in process improvement initiatives. Must have a basic knowledge of audit principles and experience in processing vendor payments and disbursements. 


  • Ensure that all purchase orders are presented, approved and maintained

  • Ensure all vendor invoices are coded and entered properly within Accounts Payable system

  • Process vendor invoices according to their due date, discount offer or using best practices

  • Negotiate with vendors for better payment options including discounts

  • Ensure vendors have a copy of the Village W-9 form

  • Serve as main point of contact with vendors, including proactive communications about billing, answering questions, updating profiles, and maintaining vendor files, contracts, and accounts

  • Manage the onboarding of new vendors and own the maintenance of vendor/supplier master data

  • Manage Village issued credit cards accounts and its transactions

  • Must be well versed in Accounts Payable policy and serve as subject matter expert to ensure the Village is compliant with processes related to internal controls

  • Ensure the Village is compliant with annual 1099 reporting requirements

  • Prepare weekly payment schedules for approval

  • Prepare Payable related reports for Treasurer and other Team Leaders

  • Process all monthly recurring payables including utility bills

  • Ability to influence change and educate others of the Accounts Payable process

  • Improve AP practices to better serve the Village

  • Assist financial team with audits and reports findings to Mayor and administrative staff.


Marginal Functions​

  • The list above is not intended to be inclusive; there may be other duties set forth by the Mayor


Minimum Qualifications Required

  • Minimum, Associate degree required with 5-7 years of relative work experience

  • Knowledge of General Ledger, Accounts Payable systems Locis, and MS Office applications

  • Ability to multi-task and streamline accounts payable processes

  • Ability to follow directions and work within guidelines, with minimal supervision

Preferred Requirements

  • (CPA certified public accountant or municipal accounting experience preferred)


The selection process includes an application process, interview process, drug screening and background check. The position is open until filled. The position is expected to be filled as soon as the interview process and background checks are completed. Will require a 90 day probation period.

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